Vat Management for Italy - Create VAT Exemption

For operations to be carried out from January 1st 2015, regular exporters wishing to buy or import without charging VAT must electronically transmit a declaration of intent (Dichiarazioni di Intento) to the tax authority (Agenzia delle Entrate) either directly, by persons authorized by Entratel or Fisconline, or by a third party. The declaration, together with the receipt from the authorities, is then delivered to the supplier or to the customs authorities (Decree No. 175/2014).

Until 27th April 2020	From 2nd March 2020
Until 04 27 2020	Modello 2020

Create VAT Exemption (VMI) - VENDOR SIDE

In order to create a vat exemption card for a Vendor, go to the Vendor List, press ALT + Q and digit "Vat". Choose "Vat Exemptions on current page". Select an Issue date and, if necessary, a specific protocol number. In the next page fill in the fields requested:

Field	Description
Issue Date	In the declarations issued to vendors, it indicates precisely the date of issue of the declaration. In the declarations received from customers, the field is still proposed in the creation phase but, it indicates the generation date of the record in the table.
Receipt Date	To be filled in only in the declarations received from customers, with the date of the electronic receipt of the AdE (same date which is then exported in the electronic invoice)
VAT Bureau No.	Choose a number for the italian "Ufficio IVA"
VAT Prod. Posting Group	Select the correct VAT Group (with no VAT indicated)
Year	Indicates the year in which the declaration is valid. The system will automatically insert the Starting Date and the Ending Date .
Starting / Ending Date	Starting: field set automatically by the system if the Year field has been filled in. The field can however be modified. Ending: field set automatically by the system if the Year field has been filled in. The field can however be modified.
Declaration Type	Options: Period: (the exporter asks for VAT exemption only for a limited period of time. This period cannot exceed the calendar year) Transaction: VAT exemption is required for a single transaction. In the case of imports, indicate a presumed value relative to the taxable amount for VAT purposes, referring to the single customs transaction, which takes into account, as a precaution, all the elements that contribute to the calculation of this taxable amount. The real plafond amount will be that resulting from the Dichiarazione doganale linked to the declaration of intent Amount: VAT exemption is required for several operations up to the maximum limit specified here
Amount (LCY)	To enter manually, if the Declaration Type is for "Amount" or "Transaction"
Used Amount (LCY)	it is possible to enter manually the amount already used. For example if the company starts managing the Vat Management App in the middle of the year and has already used some amount for the VAT Exemption
Used Amount (Total, LCY)	Shows the total amount (used amount + amount) already used
Revoked Date	fill in the revocation date if necessary
Plafond Type	Indicate if it is fixed mobile
Purchasing / Importation	Description of goods/services
Sending Protocol 1 / Sending Protocol 2	It is mandatory to include the first (17CHR) and the second (6CHR) part of the protocol nr. assigned by the Tax Authority. If not entered, the system will return an error when generating xml files.
Integr. Sending Protocol 1 / Integr. Sending Protocol 2	In case of data integration / correction for a declaration already submitted , the first (17CHR) and the second (6CHR) part of the protocol number assigned by the Tax Authority must be entered.
Annual VAT Statement Submitted	Enable the option if, on the date of transmission, the annual VAT statement has already been presented
Exports Intra-Community Services Services to San Marino Assimilated Operations	These are the operations that contributed to the formation of the VAT plafond, if the annual VAT statement has not yet been presented. It is mandatory to enable at least one of the boxes.

After entering all the requested fields you need to change the status of the Declaration.

From Process->Change Status:

N.B.

In the VAT Exemption List / Card a Factbox on the right shows all the details of the exemptions: it shows the totals for all Customer and all Vendors.

When you create a Vendor invoice the system will consider VAT equal to zero.

It is possible to enter an exemption valid for a single line filling in the "VAT Exemption No." field:

If there are multiple Declarations for the Vendor, the system automatically inserts the one with the earliest date.

NOTE

The option “Force VAT Exemption "on the lines is automatically crossed out by the system every time the VAT Exemption data on the invoice do not match the original VAT Exemption data on the shipment / receipt:

Create VAT Exemption (VMI) - CUSTOMER SIDE

In order to create a vat exemption card for a Customer, go to the Customer List, press ALT + Q and digit "Vat". Choose "Vat Exemptions on current page". Select an Issue date and, if necessary, a specific protocol number. In the next page fill in the fields requested:

VAT Exemptions List (VMI)

Field	Description
Print	It is possible to print fields and values of the declaration according to the positions of the official layout. Choose the number of the declaration to be printed and the pages. (Useful, for example, to physically print on the official form provided by the Revenue Agency ).
Open PDF	It is possible to open the declaration in a pdf file. In this case the layout of the .pdf file is the official one (it is already preloaded in the system).
New	Press New to enter a new line
Copy	For instance, if you need to enter in the current year Declarations already entered for the previous year, it is possible to copy them without entering all the data. In the Date Formula field, enter the period of time indicating how far the declaration is postponed . E.g. If I want a declaration valid for the period 1/09/2015-31/11/2015 to be valid for the same period of the year 2016, in the field Date formula I will insert 1A (= 1 year).
Export File	It is possible to select one or more declarations to be exported in .txt file format. If you export more than one declaration it is possible to choose wether to split them in various .txt files zipped.

Verify AdE validity

Through "Verify AdE validity" it is possible to reach the appropriate web page of the Agenzia delle Entrate website to check whether the declaration has been properly submitted or not:

VAT Exemptions Setup (VMI)

In VAT Exemption Setup (VMI), General Tab, enter a sales and purchase protocol number.

In Fiscal Data Tab:

Field	Description
Intermediary No.	Fill in the Intermediary number who transmits the declaration, if present
Tax Repres. Vendor No.	Indicates the tax representative signing the declaration, if different from the declarant
Appointment Code	usually 1, 6, 9
Vendor Type	Indicates the subject responsible for the electronic transmission Option values: 1 : subjects who send their own declaration 10 : CAF; companies belonging to a group, which send the declaration on behalf of the various companies of the group
Commitment Date	On this date the intermediary undertakes to transmit the declaration of intent

In Signatures Tab enter the Signatures images.

VAT Registers

VAT Settlement